Check-in and reception
Everything up to here has been preparation. Then comes the morning of the ceremony, everyone arrives at once, and somebody at the door has to tell each of them where to sit without building a queue and without asking for a name twice.
How an arrival gets registered
From the browser
The Check-in module opens a dashboard with guest search front and centre. It runs on a laptop or a tablet at the door: find the name, register the arrival. Departures are recorded too.
From the app, by QR code
The mobile app reads the QR code printed on the invitation and finds the guest without anything being typed. This is the mode that keeps up when twenty people arrive together.
The right ceremony, by itself
The dashboard shows only today's ceremonies at your site. If there is just one it selects it, instead of making you pick from a list.
The seat, right there
Once the guest is found, whoever is on the door sees the assigned seat immediately. No printed list to consult, nobody to call inside the hall.
The attendance dashboard
While people come in, the statistics panel updates on its own: how many have arrived, how many are missing, how the hall is filling. Whoever is coordinating the reception stops counting by eye and knows, at any moment, whether the hall is filling on schedule.
It is also what the person deciding when to start actually needs. Twenty per cent missing with three front-row authorities among them is one situation. Twenty per cent missing from the back rows is another.
Who can do what
Web check-in is available to the roles working on the ceremony: Secretariat, Seating and Recall, including their read-only versions. The mobile app is reserved for the Mobile role, built for somebody standing at the door who should not be able to touch anything else.
The Administrator does not run check-in. They manage users, sites and databases, and that access stays separate from the work of the day.
Modules and licences
Check-in is an optional module, enabled in the licence when reception needs managing. If it is not in the menu, that is why.
The Check-in app has its own licences and requires the module to be active. It needs a device with a camera to read QR codes, and a connection to the local network or the internet.
If two people and a laptop handle your reception, the module on its own is enough. If you have six entrances and a thousand people coming through in ten minutes, you need the apps.
Want to see what the door looks like?
Check-in is the part that makes most sense when you watch it. We will show you on a sample ceremony, along with the rest.